Invoice approval: Save time and increase control over company finances

In this article, we will look at how our system can transform a chaotic and time-consuming process into an efficient, streamlined, and secure tool that saves you both time and money.

Why manual invoice approval is not enough?

In many companies, manual processing of invoices still prevails, which can lead to a number of problems:

• Lengthy approval processes: An invoice often goes through several approval steps. Without automation, the process slows down and can lead to delayed payments.

• Loss of overview: Invoices stored in emails, on paper, or in various storage drives increase the risk of loss or oversight.

• Errors in manual transcription: Manual data entry raises the likelihood of mistakes that can negatively impact cash flow and supplier relationships.

• Insufficient control: Without a central system, it is difficult to track what stage an invoice is at and who is responsible for its approval.

Automating invoice approval is a key step in eliminating these troubles and achieving greater efficiency.

How does INSIO handle invoice approvals?

Our Invoice Approval solution enables companies to fully digitize and automate processes related to received invoices. With an intuitive system and easy navigation, you will save time and gain better control over your expenses.

Main features of the Invoice Approval product

1. Digitization of invoices

Received invoices are easily uploaded into the system. We support various formats (PDF, scans, e-invoices), which the system converts into a digital form with quick search capabilities.

2. Automated approval workflow

The system allows you to set up approval processes exactly according to your internal rules. The invoice automatically goes to the responsible person for approval, eliminating confusion and delays.

3. Instant overview and notifications

With automatic alerts, you always know where the invoice is, who is responsible for it, and when it was approved.

4. Integration with ERP and accounting systems

Invoice approval is fully integrated with other systems, such as ERP or accounting software, ensuring smooth data transfer without the need for manual transcription.

5. Archiving and reporting

All approved invoices are securely archived in compliance with legal requirements and easily retrievable. The system also offers reports for better analysis and planning of company finances.

Benefits of automating invoice approval

1. Time and cost savings

Automated workflows accelerate approval processes, minimizing delays in payments and reducing your employees' administrative burden.

2. Accuracy and reliability

Through digital archiving and automatic data transfer, you eliminate errors in manual transcription and the loss of important documents.

3. Better overview and control

All invoices are clearly organized in one place. You can easily find out who is responsible for their approval, what stage they are at, and what payments are planned.

4. Increased transparency

Automation brings greater transparency to corporate finances, which is key for effective planning and cash flow control.

5. Security and legal compliance

The system ensures secure data storage and complies with all legal requirements regarding the processing and archiving of invoices.

Case Study: How INSIO streamlined invoice approval

The company Porsche Czech Republic faced the time-consuming task of manual invoice approval, which often led to delays and errors. After implementing the Invoice Approval system from INSIO, the entire process was accelerated by 60%. Thanks to automatic notifications and central records, communication between departments improved, and the risk of document loss was eliminated.

Conclusion: A modern approach to invoice approval

Invoice approval does not need to be a lengthy and stressful process. With the solution from INSIO, you will gain control, speed, and accuracy that will help your company plan cash flow better while saving time and costs.

Would you like to see how our solution can work in your company? Visit our Invoice Approval page and do not hesitate to contact us. We would be happy to show you how automation can simplify your everyday agenda.

INSIO – Effective financial management through a modern invoice approval system.